The new GL auto-post feature processes your ledger files daily, separating them by account type and payment method. The daily auto-post ensures no entries are missed. With the included GL Dashboard, you can quickly reconcile your bank deposits at a glance while choosing to download files for your accounting software at a later time.
Please note: this is an opt-in feature, meaning it is not enabled in your admin portal by default. Instructions for requesting the auto-post feature can be found at the end of this article.
GL Dashboard Features
For each day, you will see up to six categories of information:
New Revenue - includes new payments for this date. Please note: new revenue is visible for Accrual based clients only, as Cash based recognizes revenue, expense, and cash on the date of settlement.
Changes - shows payment edits that require adjusting entries, for example: editing a payment from your Tithes fund to your Building fund
Offline Revenue - includes manually entered checks and cash gifts for this date. Please note: offline cash and checks must be entered into a batch in order to be listed here.
Credit Card - includes deposit information for donor payments made via credit card
ACH - includes deposit information for donor payments made via bank account
Check - includes deposit information for donor payments made via check and processed using the Vision2 Check Scanning feature
Select Multiple Files for Download
You can download multiple files at once for entry into your accounting software. Simply select the Include checkbox for each file you wish to download and then click the Download and Reconcile Selected Items button.
You can also download a detailed list of transactions for each of the selected ledger files by clicking the Download Detail for Selected Items button.
Clear Indicator for Files Already Downloaded
Once a file has been downloaded, it is clearly marked to indicate you have previously downloaded the file for entry into your accounting software. The file is still available for download at any time.
Interested in More Information?
We are currently scheduling appointments to review the feature set in your admin portal, allowing you to see it in action with your data. During the meeting we will show you how to use the new auto-post and GL dashboard features, answer any questions you have, collect any feedback you wish to share, and help you determine if auto-post is a good fit for your organization.
Further, now that we have a more flexible GL output, we can review your current chart of accounts design with you to see if we can update your ledger output to better suit your needs. When you are ready, please reach out to us using the chat feature in the admin portal (bottom right hand corner of any page) or by sending us an email to: Support@vision2systems.com. We can't wait to hear from you!